Tired of Chasing Paperwork Instead of Closing Deals?
Transaction coordinator services for California realtors who want every disclosure, deadline, and document handled—accurately and on time.
As a California real estate agent, you didn’t sign up to be buried in busywork. But that’s exactly how it feels when you’re the one chasing down disclosures, juggling deadlines, and double-checking forms—again.
The pressure to keep every contract clean, every document signed, and every date tracked is exhausting… and one small slip can cost you time, money, or even the deal.
That’s where I come in.
I provide transaction coordinator services for realtors in California who are ready to delegate the details and get back to what they do best: serving clients and closing deals.
From contract to close, I manage the behind-the-scenes work so nothing slips through the cracks.
Sound familiar?
-
​You’re constantly backtracking for missing initials or signatures—usually after-hours
-
You live in fear of forgetting a contingency deadline or compliance item
-
Your inbox is overflowing with emails from escrow, lenders, and both agents
-
You're wasting valuable time untangling escrow paperwork and disclosure packets
-
You wish someone you trusted would just handle it—start to finish
Ready to close more deals with less chaos? Let’s grab a virtual coffee and map out how I can support your business.
Freedom from the inbox overload.
Peace of mind around every deadline.
More time to focus on what actually moves your business forward.
When you delegate your paperwork to a transaction coordinator who understands the fast pace of California real estate, you get more than a clean file—you get your time, energy, and mental clarity back.
​
Instead of constantly reacting, you can finally lead your business with intention.
Here’s what that looks like:
-
Confidence that every disclosure, document, and deadline is handled — without you micromanaging it
-
Space to focus on clients, negotiations, and closings — not compliance checklists
-
Relief from the chaos of unexpected requests and after-hours tasks
-
A more seamless experience for your clients — and a smoother process for everyone involved
Why Top California Realtors Use a Transaction Coordinator:
Which is exactly why you need a trusted transaction coordinator to keep every deal moving forward—without the overwhelm.
I’m Sara, and I provide transaction coordinator services for California realtors who want to stay focused on their clients—not buried in paperwork. From contract to close, I keep your deals moving, your deadlines tracked, and your business growing with less stress.
​You’ll walk away with:
​
-
A fully managed transaction from contract to close—so you’re never second-guessing what’s been done or what’s next
-
Confidence that every disclosure, deadline, and document is handled the right way, the first time
-
More time and energy to focus on your clients, showings, and negotiations—not tracking signatures or chasing compliance
-
A smoother process for everyone involved, including your clients, escrow, and cooperating agents
-
Trusted, behind-the-scenes support from someone who knows California real estate inside and out
Walk Away With a Fully Handled Transaction—Without the Stress
When you work with me, you get more than document help. You get time back, peace of mind, and a smooth, professional experience from contract to close—without doing it all yourself.
What’s Included from Contract to Close
Here’s exactly what I take off your plate.
I offer a white-glove workflow from contract to close, where you enjoy curated coordination that ensures every signature, deadline, and detail feels effortless.
Once your purchase agreement is fully executed, I step in to manage every detail—keeping your transaction running smoothly and your file fully compliant.
1 / Fully Executed Documents
-
Review all contract documents, including purchase agreement, counters, and agency disclosures
-
Ensure completion and obtain any missing signatures, dates, etc.
-
Provide a brief transaction timeline to all parties
-
Upload all documents into the document management system of your choice, or one that is required by your broker
-
Upon close of escrow, review the transaction file for completeness. Obtain final closing documents from escrow. Submit the file for final review
2 / Source of Contact
-
If representing the seller, send the buyer’s agent the seller’s disclosures and reports within the 7-day timeframe (or per contract guidelines)
-
If representing the buyer, follow up with the listing agent regarding disclosures. Once received, review for completion, request revisions as needed, and once complete, send to the buyer and agent to review and DocuSign
-
Communicate with escrow to ensure that they have the documentation needed for their file
-
Order the home warranty, if applicable
3 / Time Frames & Deadlines
-
Keep track of contingencies. Alert the agent of upcoming contingency dates and other important deadlines
-
Send reminders to agents regarding AVID, VP, and other documentation
4 / DRE & Broker Compliance
All services are completed with broker compliance in mind, including:​
​
-
Final file review at close of escrow
-
Document upload to the required broker or transaction management system
“Success in real estate comes down to two things: follow-up and follow-through.”
— Barbara Corcoran
Why Choose Me?
Meet your Behind-the-Scenes Bestie
11 years of industry experience + Unique TC superpowers:
-
I fight deadlines with precision.
-
My cape is made of checklists.
-
I’m the calm in your escrow storm.
-
I’m the “Didn’t-you-send-that?”-whisperer.
-
I’m your favorite inbox ninja in heels (or house slippers).
​
Let’s spill the tea (or coffee) on how I can save you hours every week.
Still Wondering If It’s the Right Time to Hire a Transaction Coordinator?
Not sure if you’re ready to trust someone else with the details of your deals?
Think you don’t have enough transactions yet to “justify” the support?
You're not alone. Many agents wait too long—trying to DIY their way through growing pains and ending up buried in deadlines and dropped details.
Sure, you could try to piece it together on your own.
You could invest in software that promises to keep you organized.
You could hire a virtual assistant who doesn’t know the ins and outs of California real estate.
But what does that really cost you?
-
Another late-night scramble to meet a deadline
-
That sinking feeling that something important got missed
-
More time in your inbox and less time face-to-face with clients
-
A transaction that feels more chaotic than seamless
It’s time to give yourself permission to hire a professional transaction coordinator—once and for all.
And not just any coordinator—a trusted partner with years of experience managing California transactions from contract to close with precision, communication, and care.
Ready to Take This Off Your Plate?
You’ve worked hard to build your business. Now it’s time to protect your time, your reputation, and your peace of mind by bringing in a trusted transaction coordinator who treats every file like it’s her own.
​
Choose the type of transaction you need support with, and I’ll take it from there:
SINGLE SIDE TRANSACTION
AGENTS REPRESENTING EITHER BUYER OR SELLER
$500
What’s Included:
-
Review contract, counters, disclosures
-
Ensure complete, fully executed docs
-
Transaction timeline for all parties
-
Track disclosures, reports, contingencies
-
Communicate with escrow, lenders, and agents
-
Reminders for AVID, VP, and key items
-
Upload to your broker’s document system
-
Final file review + broker submission
-
Regular updates throughout the process
$0
IF ESCROW CANCELS
You don’t pay if the deal doesn’t close.
DUAL AGENCY
AGENTS REPRESENTING BOTH BUYER AND SELLER
$700
Everything in Single Side, plus:
-
Coordinate both parties' paperwork and timelines
-
Manage disclosures and deadlines for both sides
-
Ensure clear communication and file compliance for both clients
$0
IF ESCROW CANCELS
You don’t pay if the deal doesn’t close.